Suffolk County Scout Council - Constitution
Some time ago it became apparent to the County Trustee Board (formerly known as Executive) that there was no one document in the county in which the constitutional requirements relating to the County Trustee Board and the County Scout Council were recorded.
The County Trustee Board therefore commissioned a working party under the chair of Rodney Turner to produce a draft constitution for its consideration which would incorporate Suffolk’s operational practices and maintain compliance with the Association’s policy, organisation and rules. This constitution was developed over a number of months in consultation with the County Trustee Board and was prepared on the basis to be a living document which will automatically incorporate any changes made to POR.
At their meeting on the 3rd August 2020, the County Trustees unanimously agreed the Constitution and resolved to recommend to the Suffolk County Scout Council that it adopts the proposed Constitution. The Council were therefore asked to consider the proposed constitution and to vote to approve its adoption. The County Scout Council supported the Trustee Board’s recommendation and voted decisively to adopt the constitution.
Amendments
A number of proposed amendments were reviewed and approved by the County Trustee Board on 7th June 2022 following feedback since the constitution was approved in 2020. These were presented for adoption by the County Scout Council at the AGM on 22-Sep-2022 at Hallowtree Activity Centre and were approved by the members at the meeting.
This version of the constitution therefore became operative on the 22nd September 2022. The latest revision is available to download on the link below. Updated on 21-Jun-2023 to v1.0b to accommodate name changes from POR (April-2023) of 'Executive' to 'Trustee Board'.
Annual General Meeting 2024 & Election Notice
County Trustee Booard - Nominations for 2 Vacancies
There are 2 elected roles in total to fill. The roles are open to anybody over 18. We particularly seek nominations from those aged 18-25 and also those from outside Scouting - especially those with experience of governance, trusteeship etc. The Nomination form is available below - note that members must be over the age of 18 on 19th September 2024.
A Role Description is available at the main HQ website on the following link – Trustee Board Member - although you may see the words referring to the old term of Executive Member.
NOTE: Completed Nomination forms must be returned by Friday 25th July 2024, as they are required to be received at least 40 working days before the AGM on 19th September 2024.
Matters concerning Suffolk Scouts Constitution
RECOMMENDATIONS FROM THE BOARD TO THE COUNCIL TO MOVE AWAY FROM THE SUFFOLK CONSTITUTION IN FAVOUR OF THE COUNTY MODEL CONSTITUTION IN POR AND THE CONTINUITY OF TRUSTEESHIP
The Board recommends to the Council that:
- the Council re-adopts the Suffolk Constitution 22 Sep 2022 Rev 1.0b (Suffolk Constitution) as its governing document until midnight on the thirty-first day of March 2025 (the Appointed Day); and
- with effect from the Appointed Day the Suffolk Constitution shall lapse and fall away as the Council’s governing document and shall immediately be replaced by the model County constitution (Model Constitution) set out in Chapter Five (Rule 5.6) of POR to be adopted as the Council’s governing document until resolved otherwise by the Council; and
- with effect from the Appointed Day those trustees: (i) elected in accordance with the Suffolk Constitution shall be entitled to serve out their respective term of office as an appointed trustee under the Model Constitution and (ii) those nominated trustees approved by the Council in accordance with the Suffolk Constitution shall be permitted to serve out their term of office as an appointed trustee under the Model Constitution until the Council’s 2025 annual general meeting; and
- with effect from the Appointed Day any co-opted trustee on the Board shall serve out their term of office as a co-opted trustee until the Council’s 2025 Annual General Meeting.
County Trustee Board - Elected Trustee Vacancies - AGM-2024
The next opportunity for elected members will be at the AGM. Details of vacancies will be issued in due course, but note the recommendations above.
AGM Agenda 2024
Minutes of AGM 2023 (included as part of the Report below)
Annual Report 2023-24 (Printed copy available at meeting)